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User Files

There are a number of different types of system supplied and user added files for use in Recorder 6 which can be shared between systems. These are held in the User Files folder of the Recorder 6 application and include reports, rucksacks, recording cards and batch updates. To share a rucksack, xml report, recording card or batch update for Recorder 6 on this website email the file with a brief explanation (ie what is included in the report and how it works if relevant). Email the

XML Reports

XML reports are text files which are usually placed in the Reports folder in the User Files folder in your Recorder system. A number of these reports are supplied with Recorder 6, however, if you require a report that doesn't already exist and cannot be produced using the other reporting facilities, there is the opportunity to develop XML reports yourself, provided you have access to the necessary computing skills. You could then share your report with the Recorder communtiy via this website.



The Rucksack is a useful container in which you can keep frequently used items. It consists of a series of lists: Taxon names, Biotope classes, Locations, Names & Addresses or References. Rucksacks are stored as plain text files and consist of lists of record keys between html tags. They can be created within the user interface or outside of Recorder and can be used to populate a recording card or used to select the items on which to report.


Recording Cards

The Recording cards within Recorder are based on the traditional recording cards used in the field for recording observations. They are an efficient method of rapid data entry within Recorder and are particularly useful for recording schemes and national surveys, for example a standard recording card could be created for a particular survey in order to promote a common method of recording. The cards are simple Windows text files (with  a .crd extension) which can be exchanged easily between users of Recorder.


Batch Updates

Batch updates are xml files which are run in order to make specific changes to the database. There are batch updates that delete survey events with no samples, create designations and designation sets, alter determination dates and move imported locations where the system is not the custodian.


Help Updates

Help updates are .chm files named Rec20Hlp.chm which should be used to replace the existing file of the same name within your Recorder directory.